Payroll Changes

Share sensitive payroll data securely

Securely exchange payroll data in a standardised, trackable way—no email attachments, no confusion.

our change form which allows you to quickly add input options to a change type
A sample of a change template that shows all the change information and the values

Configurable, Standardised Templates

Collect payroll changes in a clear, consistent format that fits your team’s process.

No more reformatting or manual work. Changepen exports data in the structure your payroll software expects, every time.

Powerful validation

Catch errors early with built-in checks that ensure only accurate, correctly formatted data reaches payroll.

Clear, plain-English feedback helps your customers fix issues quickly—saving you time and avoiding costly mistakes.
This represents who changepen can validate a change in realtime before it enters the payroll software, it passes a series of validation before the change can be sent
A change form that represents you can send a change in day or night.

24/7 Pay Change Submissions

Allow your customers to submit pay changes anytime—no longer limited by office hours or pay periods.

This flexibility helps keep data accurate and up to date, giving your payroll service a clear advantage over competitors.

Industry-standard security

Protect sensitive payroll data by removing risky email exchanges. Changepen is built with security at its core and hosted securely on Microsoft Azure.

A full audit trail means you stay compliant and in control—every step of the way.
A castle with a key, showing how changepen is secure

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Our core features:

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Powerful customer portals

Maintain a consistent customer experience at every stage of the payroll process.
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Payroll helpdesk

A helpdesk to manage queries specifically for payroll professionals.
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Intelligent scheduling

One-click scheduling and clear progress tracking for all payrolls.
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Explore more great features:

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Centralised Payroll Documentation

Document even the most complex payrolls in one structured, always-up-to-date place your whole team can trust.
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All Contacts, One Place

Maintain a clean, current list of client contacts that your whole team can rely on.
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Built to Work With You

 Secure APIs connect Changepen to your existing payroll systems, so you can modernise without rebuilding your process.
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Centralised Document Storage

Keep all payroll files in one secure place—no more email attachments or version mix-ups.
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A Platform That Looks Like You

Style Changepen to reflect your brand—so clients feel like they’re engaging with your firm, not a third party.
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Every Task. Every Owner. All in One Place.

Ditch external tools—track all payroll-related tasks with live updates, deadlines, and team visibility.
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Know Your Clients Better

Access granular reporting to track effort, spot issues early, and plan for growth confidently.
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Structured Teams, Flexible Roles

Create user profiles tailored to your team’s needs—securely hosted in the cloud for easy access anywhere.
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Email That Works for Payroll Compliance

Embedded messaging keeps conversations organised, secure, and fully auditable.
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